Microsoft word 2016 header and footer disappear free
A tasteful, properly applied border can add a certain flare to your document. However, an inappropriate border can make your document look cheesy Figure Enough said? The Borders and Shading box has three tabs. The first Borders tab puts borders around paragraphs, pictures, and other objects on the page. On the left, choose a setting to define the border.
Start with the five settings on the left, to define the border in broad strokes ranging from no border to drop shadows. You can select only one of these settings. Choose a line style, color, and width, or choose an art border.
You can choose from more than two dozen lines, including solid, dotted, double, and wavy. Then use the drop-down menus to choose a Color and Width Figure If you want an art border-trees, hearts, pieces of cake, and so on-select your design from the Art menu just below the Width menu. Note that some of the art styles use different patterns for different sides of the page and for the corner design. Whether you choose lines or art for your border, you can adjust the width. You can increase line widths to a thick 6 points and art widths to 31 points.
The Page Color option lets you fill in the entire background of a page. Avoid the temptation to use this feature to create a pretty background. Printing a colored background also drinks up gallons of expensive printer ink, so if you just want a colored background, print your document on colored paper instead.
In truth, Microsoft intended the Page Color feature more for those rare birds who use Word to create Web pages, rather than for printed documents. However, you may occasionally use a background color with heavy stock to create postcards, colored covers, business cards, and so on. If you use a dark text color, make sure you use a light page color and vice versa. Avoid extremely busy background patterns, textures, and images that make it hard to read your text.
If you move your mouse over a color without clicking , then you see the page change color, immediately giving you a preview. When you settle on a color, click to choose it.
The Preview on the right side of the Borders and Shading box shows what sides of your page will have borders. Click the borders to toggle them on or off. Using this technique, you can choose to show a border on a single side of the page or on any combination of sides. Maybe you want your first page to have a different border from the rest of the document.
As with paper size and other page layout settings, Word lets you apply borders differently in different sections of your document. See the tip. Click OK to accept the settings and to close the Borders and Shading box. Headers and footers are where Word puts the bits of information that appear at the top or bottom of every page of most multipage documents Figure They remind you of the page number, chapter title, and so on, as you read along.
Unlike some of the other features in this chapter, the header and footer tools are on the Insert tab not the Page Layout tab. Each of the menus provides predesigned page elements, known in Word-speak as Building Blocks. So, for example, if you select a header Building Block, it may add text and several graphic elements to the top of your page. You can keep these canned headers as they are, or use them as a starting point for your own imagination.
The following steps show you how to use a Building Block to add a header to your document and then tweak it a bit by inserting an additional field. The Header menu is a good example, as it gives you a clear representation of the available predesigned headers. Use the scroll bar on the right to find the Tiles header.
You can drag the box in the scroll bar to move quickly through the menu, or use the arrow buttons to browse through the examples. Click the Tiles header to insert it into your document.
The Tiles header includes a box with a rule around it and two tiles of color. Inside the tiles are bracketed words. When you insert a header, a couple of other things happen too. A single click anywhere on the words selects the entire group.
Type your title, say, A Tale of Two Cities. When you type, the other words and the brackets disappear. For details, see the box. This standard Word tool lets you enter a date by selecting it. At the top, you see the month and year. Click the buttons on either side to move backward or forward through the months.
Click a date on the calendar below to select a specific date. Word uses the year from the date you selected to update the Year text in the header. Or you can enter a year simply by typing it. Click the header to the right of your title.
If the title is highlighted, use the right arrow key to deselect the title, and then type a hyphen – followed by a space. You can also add automatically updating text by inserting a field, which is how Word creates those ever-changing dates and page numbers. Word has fields for lots of other stuff too. You must use the Field dialog box. The Field dialog box opens showing an alphabetical list of field names on the left side, as shown in Figure Fields store information about your document and keep track of other information that you can use in your documents.
Double-click the Author field name to insert it into the header. You have two options for closing the header and going back to editing your document. You can double-click anywhere outside the header, or, on the right side of the ribbon, you can click the Close Header and Footer button.
Either way, the header fades out and the text of your document sharpens up. When you type to replace placeholder text in a Quick Part like the header title in step 3 on Section 4.
Every Word document has properties —defining information like author, title, and subject. When you give the header a new title, Word takes those words and inserts them in the Title field of the Document Information Panel.
Word keeps track of the title and other document properties and uses them to fill in the fields you insert into your documents. For example, the number of pages in a document is stored in the NumPages field. Most of the header Building Blocks have complementary footers. For example, the Tiles header used in the step-by-step example provides title and date information, while the Tiles footer provides company and page information Figure The steps for inserting the Tiles footer are nearly identical to the header steps.
Type your company name, press Enter, and then type your city and country. Pressing Enter puts the city and country on a new line below the company name. Text that you type directly into the footer appears on every page unless you make changes to the header and footer options. Press Tab twice to move the insertion point to the right side of the footer. The first time you press Tab, the insertion point moves to the center of the page. If you enter text at that point, Word centers the text in the footer.
The second time you press Tab, the insertion point moves to the right margin. Text that you enter there is aligned on the right margin.
Type Page , and then press the Space bar. In the list of Field Names, double-click Page to insert the Page field in the footer. Instead, you place the Page field in your footer to tell Word to insert the correct number on each page.
Type of and then a space. The NumPages field keeps track of the number of pages in your document. If you want to remove a header, follow these steps:. You see the same menu that you used to insert the header Building Block into your document. At the bottom of the menu, below all the Header examples, you see the Remove Header command. The Header menu closes, and the entire header disappears from your document—text, graphics, and all.
The steps for removing a footer or a page number Building Block are nearly identical. Word makes it easy to work with multiple newspaper-style columns. Instead of your having to use tabs or spaces to separate the column one line at a time, Word lets you set up the column guidelines and then type away. When you type text in a multicolumn layout, your words appear in the left column first.
After you reach the end or bottom of the column, the insertion point jumps to the top of the next column and you begin to fill it, from top to bottom. Whether you know it or not, every page in Word has a column layout. The standard layout is one big column stretching from margin to margin. With two columns, your document begins to look like a pamphlet or a school textbook.
Three columns are about as much as a standard 8. In fact, you may want to reduce the body text size to about 9 or 10 points and turn on hyphenation. This layout has two columns, with the narrower column on the left. The narrow column is a great place to introduce the text with a long heading and subheading or a quote pulled from the larger body text. The mirror image of the Left layout, this option uses two columns with a narrow column at right. Use the More Columns option to open the Columns dialog box Figure where you can create a customized column layout.
With your choice highlighted, hit Enter. When you get to the bottom of a column, Word automatically flows your text to the top of the next one, but you can also force Word to end the column and jump to the next one.
There are two ways to create a column break. Turn off this checkbox, and you can get creative by entering a different width and spacing for each column. Word gives you two tools to divide your text into strips—Columns and Tables. Even though they may look the same on paper, they work and act differently.
Use tables to organize information in rows and columns, like a spreadsheet. Readers are just as likely to read tables left to right as they are from top to bottom. Without hyphenation, if a word is too long to fit on the line, Word moves it down to the beginning of the next line.
If a word is particularly long, it can leave some pretty big gaps at the end of the line. Justified text is aligned on both the left and right margins, like most of the text in this book. If you have justified text and no hyphenation, you often get large, distracting gaps between words, where Word is trying to spread out the text along the line. When used properly, hyphenation helps make text more attractive on the page and easier to read.
In most cases, you can relax and let Word handle the hyphenating. No hyphenation at all. For informal letters, first drafts, and many reports, you may choose not to use hyphenation. Word makes hyphenation decisions based on some simple rules that you provide.
Consider using automatic hyphenation for documents that have line lengths of about 50 characters or less, including documents that use newspaper-style columns. In this scheme, Word asks you about each word it wants to hyphenate, giving you the final decision. Still, you may want to assert some control over how and when Word uses hyphenation. This box has two important options that let you control hyphenation:.
This zone is the maximum space that Word allows between the end of a word and the right margin. If the space is larger than this, Word hyphenates a word to close the gap. For most documents,. A larger distance may give you fewer hyphens but a more ragged look to your right margin. Hyphenation rules are notoriously complicated, and, to make matters worse, they change by language and country. For example, Americans and British hyphenate differently.
Still, you should follow these basic rules of thumb:. Use hyphenation with documents that have shorter lines. A document that uses two or three columns on the page needs hyphenation to avoid large gaps in the text.
Use hyphenation with justified text. Justified text, which is aligned on both the left and right margins, makes documents look formal and tidy—but not if big gaps appear between letters and words.
Avoid those gaps by letting Word hyphenate your justified text. Avoid hyphenating company names and proper names.
Use manual hyphenation to prevent Word from dividing certain words. Avoid hyphenating more than two lines in a row. Use manual hyphenation to remove a hyphen if you see too many in a row. Avoid overusing hyphens. Excessive hyphenation, even if not on consecutive lines, distracts the eye and makes a document more difficult to read.
The term manual hyphenation sounds like more work than it actually is. Computer-assisted hyphenation would be a better term. Word then shows you the word in a box and suggests where to place the hyphen.
If you agree, click Yes. You many not always agree with Word when it comes to hyphen placement. If last-minute edits change the line lengths and line breaks, you need to run manual hyphenation again. All the automatic hyphens in your document disappear and the words rearrange themselves accordingly. Searching for optional hyphens requires a couple of extra steps. Click the Special button to reveal the list of special characters.
Never had any problem being honest about that either. It does a specific job page layout rather poorly and with many limitations. In my personal and professional life, I have done my best to get away from using Word at all. We also love to hear feedback about what information is useful for authors working on putting together their book.
Paul is the Content Marketing Manager at Lulu. When he’s not entrenched in the publishing and print-on-demand world, he likes to hike the scenic North Carolina landscape, read, sample the fanciest micro-brewed beer, and collect fountain pens.
Paul is a dog person but considers himself cat tolerant. Published author both in print and eBooks, but I was stuck. Perhaps it was just reading yet another comment on how to put together pagination for a print book but your explanation finally was a breakthrough.
Thank you. I have finished a large, richly illustrated book in A4 format. I set up each chapter manually in Word, without page numbers. When I insert page numbers using what I take to be the correct usual method so that the book will be correctly paginated throughout, all my careful layout disappears, which appears to be because setting up the footer reduces the page size.
How can I avoid this? One of my colleagues sent me a document like this in , that is numbered exactly like this. When I need a new document I have to overwrite the old one, because I cannot reproduce myself. Is it possible to send one to you and figure it out by reverse engineering it?
Ok I did that but the numbering is continuous. I want only the number of sheets and not the number of pages to appear in the odd pages. You may have to manually insert the sheet numbers. Is it possible to number only the sheets of a document instead of pages?
What is the proper numbering: 1. Then a. Need to know all levels for a process document. Hi Candus, I think this can vary based on specific document requirements and standards. From there on, 1, 2, 3, 4 are normally used, with a, b, c, d used to denote subsections. How can I make sure each chapter title comes out on an odd page, right side, because some chapters are longer than others and so sometimes the chapters end up on an even page?
Hi Jackie, There are two ways you can do this. The first is to manually adjust the spacing between paragraphs or at the end of pages to force some of the chapter on to the next page. The alternative is to use a second Page Break at the end of the chapter to force the next chapter onto an odd page. Also, be sure when making updates to the spacing or adding breaks to start from the beginning and work forward. I have a very long manual, with several sections.
I already Managed to number pages according to the section brakes, so that each section starts with page 1, and the page number indicates section and number, e.
There is no way i would loose the section-page format, but would like to number absolute page numbers in the footer. Any Ideas? Then you might need to format the page numbering to link as well, or just delete the page numbering and insert again with the sections linked.
There are a few issues you might run into. Likewise, there is no way to prevent page numbering on a specific page without starting a new section and marking it with Different First Page. But to simply switch to a running page number for all pages, Link to Previous should do the trick.
I desperately miss the old Que Publications user manuals. Thanks MAC! Paul, I am working with newly purchased Mac Word version I am trying to page number one-half of a physical page as page one and the second half of a physical page as page 2, etc. All of this is in landscape. Any help would be appreciated. Most likely, the only option will be to manually add page numbering to every page.
The only way I can think of off the top of my head to achieve this would be to insert a text box for the second number, allowing you to control where it appears in the footer. Best of luck! Paul, My recipe book does not have chapters. I have the usual front matter, a table of contents hand-made, not created by Word followed by the first recipe.
Under step 4: How can I double-click in a footer to open the footer? Appreciate any advice. Hi, Thank you for your post! Is it possible to put both odd and even page numbering on the top left corner of the even page? So that, for ex. I think the best thing to do would be to delete the page numbers entirely and insert them again.
Everything I have read on various web sites seems to think that appendices need to have page numbers. This is fine if your appendix has content in it. However I write documents that have appendices that do not have any content in the Word file. These may have over 50 to 60 pages in. This is why I am not numbering the appendices but am book marking them separately and creating two contents sections on the first page.
Hi Andrew, I was surprised to see writers and experts advocating for page numbering appendices as well. For the design you mentioned, I think it makes perfect sense to leave off the numbering and construct the file your own way. I never thought about waiting until you finish before inserting numbers but I can see why you are so emphatic about that point and will heed your advice.
Great rundown! Long ago I learned a hard lesson in using returns instead of a page break. I never made that mistake again. This rarely interferes with the pagination which I continue from one file to the next if needed.
If it does, and it creates a new page, I will just edit that section more to tighten it up. Saves plenty of trouble! I make hi-res scans of the pages then I slug them into the pages using an InDesign or VivaDesigner template that I have devised.
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